Admin Asst/Secretary

Utica, NY 13501

Posted: 01/25/2019 Industry: Clerical Job Number: 126574 Pay Rate: $11.10 - $17.76
Admin Assistant Pay
Pay: $11.10-$17.76 DOE

POSITION SUMMARY:
The Administrative Assistant is responsible to type and maintain correspondence, coordinate assigned clerical staff, if needed, attend committee meetings and take minutes, maintain filing system, generate reports and charts, process phone calls, assist in scheduling, route mail, requisition supplies and act as a program or department liaison, promote positive communications.

ESSENTIAL RESPONSIBILITIES:
Type and maintain correspondence including letters, memos, contracts, forms, reports, logs, and charts as required by the program or department.
Coordinate program or department office support function; oversee work of assigned clerical staff as needed.
Attend committee meetings as requested, take minutes, and distribute.
Maintain filing system, update as needed to keep current.
Generate and maintain department or program specific reports, charts, and records as directed.
Process incoming telephone calls, refer to appropriate staff, take messages and respond to requests for information.
Communicates frequently with vendors, various levels of management and staff both inside and external to the agency.
Assist in scheduling, which may include appointments, program or department trainings or meetings, and special events.
Record by date incoming mail, route, and distribute.
Research and requisition supplies and equipment, and verify delivery.
Act as an inter and intra agency liaison for the program or department; promote positive communications.
Assist with special projects as needed.
Adhere to mandatory abuse reporting laws and HIPAA requirements.
Establish a work environment that creates positive communication between supervisors and employees and assimilates new employees to the Agency s culture, values and mission.
Ensure compliance with all pertinent government and agency regulations and operating standards

QUALIFICATIONS/EDUCATION/EXPERIENCE
High School Degree or equivalent.
3-5 years of related experience.
  Computer Skills - Intermediate Level  (Windows, Outlook, Adobe Acrobat, Word, Excel, Access).
  Iindependent decisions when circumstances are warranted.
Travel may be required, generally local. Must have a valid NYS Driver s License

WORK ENVIRONMENT/HAZARDS
May have exposure to unpredictable individuals and situations when working at  sites.
OSHA Exposure Category III

PHYSICAL DEMANDS
Must be able to perform all of the essential functions of the position and have fluency in the English language.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to stand, walk and sit. Must be able remain in a stationary position for extended periods of time.
Constantly operates a computer and other office productivity machinery, such as a copy machine, scanner, computer printer, etc.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising work-flow and efficiency.

Original Date: 1/04
Please contact the Staffworks branch office closest to you for more information.
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