Admin Asst/Secretary

Clinton, NY 13323

Posted: 11/12/2018 Industry: Clerical Job Number: 126057

Staffworks is looking for a responsible Administrative Coordinator to provide a wide range of administrative support for contract administration, purchasing, budgeting, and capital project planning functions. The position is also responsible for providing support through the Computerized Maintenance Management System (CMMS).



Responsibilities:

  • Work with management team on contract development, bidding, award, payment, and closeout processes



  • Create purchase orders and process invoices for capital and operating expenses



  • Timely creation, and distribution of work orders



  • Develop and maintain master contracts log



  • Prepare and update a master project schedule



  • Assist with special projects and other duties as assigned





Education, Knowledge, Skills and Abilities:

  • Minimum of Associate degree; Bachelor degree preferred;



  • Experience working in Facilities Management or Construction Management and Contract Administration experience preferred.



  • Outstanding customer service skills



  • Ability to work collaboratively with both internal and external campus stakeholders



  • Skills to develop, interpret, and present operational, project, and financial data



  • Detail oriented, exceptional organizational and analytical skills



  • Excellent written and oral communication skills



  • Extensive experience and proficiency with Microsoft Office products (Word, Excel, Project, Powerpoint)



  • Experience working with Computerized Maintenance Management software


Please contact the Staffworks branch office closest to you for more information.
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